- What is the meaning of PS in SAP?
- PS stands for Project System in SAP.
- Why is SAP PS necessary?
- SAP PS is essential for the management and control of projects, covering planning, execution, and completion phases.
- Explain the distinction between SAP PS and MM modules.
- SAP PS focuses on project management, while SAP MM is dedicated to materials management.
- How is SAP PS implemented?
- SAP PS implementation involves creating a project definition, work breakdown structure, network, and allocating resources and costs.
- Define WBS element in SAP PS.
- The WBS (Work Breakdown Structure) in SAP PS represents a project’s hierarchical structure and its sub-components.
- What are the three levels of WBS in SAP PS?
- The three levels of WBS in SAP PS are project level, summary level, and detailed level.
- Is it possible to delete a WBS element in SAP PS?
- Yes, it is possible to delete a WBS element in SAP PS, but careful consideration of its impact on the entire project is required.
- Describe SAP PS workflow.
- SAP PS workflow is a series of sequential steps or activities automating project management processes like approvals and notifications.
- Explain SAP PS validation.
- SAP PS validation checks if project data entered by users complies with predefined rules and criteria.
- What is the process flow in SAP PS?
- The process flow in SAP PS involves creating a project, defining its structure with WBS, assigning resources and costs, scheduling activities, and monitoring progress.
- Where are time profiles defined in SAP PS?
- Time profiles in SAP PS are defined in the customizing settings through transaction code OPSA or the menu path: SPRO -> IMG -> Project System -> Dates -> Define Time Profiles.
- Briefly describe the SAP PS Gantt chart.
- In SAP PS, the Gantt chart visually represents a project schedule, showing task start and end times, duration, and task interdependencies. It is accessible through transaction codes CJ20N and CN20N.
- Explain the project coding mask in SAP PS.
- Project coding in SAP PS facilitates the presentation of complex project numbers, designating the hierarchy position of a WBS element. It consists of a Project Coding Mask (Project Identifier) and a Serial number (Project Number).
- Distinguish between LSMW and BAPI.
| LSMW | BAPI |
|---|---|
| Purpose | Migrate data from legacy systems to SAP |
| Usage | Data migration using legacy system data |
| User | Functional consultants |
| Cost | Free tool included in SAP |
15.How do you calculate WIP in PS for all WBS associated with a specific project in ECC 6.0?
- To calculate Work in Progress (WIP) in SAP PS for specific WBS elements in ECC 6.0:
- Use transaction code CJ20N in the Project System module.
- Access the ‘Costs’ tab and click on the ‘WIP Calculation’ icon.
- Choose the ‘WBS Element Selection’ tab and select the WBS elements.
- Execute the report to display WIP values for the specified WBS elements.
16. What is the purpose of the transaction number in SYSTEM?
- The transaction number in SYSTEM is used to quickly access specific pages by entering the corresponding transaction code. For example, entering “VA22” allows direct access to the Change Quotation screen.
17. Explain the relationship in SAP PS.
- Relationships in SAP PS describe the interdependencies between project tasks. Typical types comprise Finish to Start (FS), Start to Start (SS), Finish to Finish (FF), and Start to Finish (SF).
18. What is the significance of network activity types in SAP PS, and how can they be generated?
- Network activity types in SAP PS describe different project tasks, allowing cost and resource tracking. To create one, use transaction code KL01 to define the activity type, planning and costing parameters, and assign it to a cost center or order.
19. What is a milestone trend analysis in SAP PS, and how do you perform one?
- Milestone trend analysis in SAP PS monitors project milestones, identifying patterns in completion. Use transaction code CJ30, select the project, go to the “Milestones” tab, and click on “Milestone Trend Analysis” to review results.
20. Define unit costing in SAP PS.
- In SAP PS, unit costing calculates the cost of individual project activities or work packages by assigning cost elements to each activity. Unit cost is determined by dividing the total cost by the planned or actual quantity of units produced.
21. Explain the significance of settlement rules in SAP PS.
- Settlement rules in SAP PS allocate costs and revenues from a WBS element to other objects like cost centers or assets, ensuring proper distribution of project costs.
22. What do Business Areas mean in SAP? Provide an example.
- In SAP, a “business area” is an organizational unit representing a specific part of a company’s operations. For instance, a company with multiple product lines may use business areas to track financial performance for each product line.
23. What is the objective of generating a project status report in SAP PS, and how is it produced?
- A project status report in SAP PS provides stakeholders with an overview of project status, including milestones, budget status, and resource utilization. Create it using transaction code S_ALR_87013558, specifying the project, reporting period, layout, and data fields.
24. How do you assign resources to a project in SAP PS?
- To assign resources in SAP PS, use transaction code CJ20N, go to the desired WBS element, click on the “Activities” tab, choose “Assignments,” and then “Resource Assignment.” Enter the resource name and hours or units.
25. How many types of structures can be generated in SAP PS?
- SAP PS allows the creation of various structures for project management, including networks, work breakdown structures (WBS), cost breakdown structures (CBS), and milestones.
